Location: Ajao Estate, Lagos
Company: Zandas Beauty and Fragrance International Industries Ltd.
Employment Type: Full-Time
Zandas Beauty and Fragrance International Industries Ltd. is a leading company specializing in the beauty and fragrance industry, known for its commitment to delivering top-quality products and exceptional customer service. We are looking to expand our team by hiring a Secretary/Receptionist to manage our front desk operations and ensure smooth office functionality. If you are a highly organized and professional individual with a passion for excellent customer service, we would love to have you join our team!
Job Role Overview:
As a Secretary/Receptionist, you will be the first point of contact for visitors, clients, and staff. This role is critical to the daily operations of the office, as it requires strong organizational skills, a customer-oriented mindset, and the ability to multitask effectively. The ideal candidate will be proactive, reliable, and capable of maintaining a professional and welcoming atmosphere in the reception area at all times.
Key Responsibilities:
1. Greeting and Directing Visitors:
You will be responsible for greeting all visitors, ensuring that they feel welcomed, and directing them to the appropriate personnel. Your courteous demeanor will set the tone for their experience with our company.
2. Managing Communication Channels:
You will manage incoming calls and emails, ensuring that all inquiries are answered promptly and directed to the correct department or individual.
3. Scheduling and Coordinating Appointments:
You will handle scheduling of appointments, meetings, and travel arrangements for senior staff and executives. Strong attention to detail is necessary to ensure that the schedules run smoothly.
4. Office Documentation Management:
Maintain office files, records, and correspondence to ensure that all administrative documents are properly organized and easily accessible.
5. Administrative Support:
Provide administrative assistance as required, including assisting with document preparation, report generation, and other tasks that support the office’s daily operations.
6. Ensuring a Welcoming Reception Area:
It will be your responsibility to keep the reception area neat, organized, and professional at all times, contributing to a positive and professional image of the company.
Requirements:
To be considered for the Secretary/Receptionist role, candidates must meet the following qualifications:
1. Proven Experience:
- Previous experience as a secretary or receptionist, preferably in a corporate or professional setting, is essential.
2. Strong Communication Skills:
- Excellent verbal and written communication skills are necessary for handling customer inquiries and internal communication.
3. Multitasking and Prioritization:
- Ability to multitask and prioritize effectively in a fast-paced work environment is a must.
4. Proficiency in Microsoft Office:
- Candidates should be proficient in using Microsoft Office Suite, including Word, Excel, and PowerPoint, to perform administrative tasks.
5. Professional Appearance and Demeanor:
- A professional appearance and the ability to present oneself in a courteous, respectful manner are important for the front-facing nature of this role.
6. Organizational and Time-Management Skills:
- You should have excellent organizational skills and the ability to manage time effectively to handle various tasks simultaneously.
How to Apply:
Interested candidates who meet the requirements for the Secretary/Receptionist role can apply by sending their CV to Faithozurumba@gmail.com. Please include “Secretary/Receptionist Application” in the subject line of your email.
Alternatively, candidates can visit our office for in-person application at:
Zandas Beauty and Fragrance International Industries Ltd.
9, Umejei Cl, By Staff Quarters, Ajao Estate, Lagos.
For any inquiries, please contact us via phone at +2348066370680.
Application Deadline:
The application deadline for this position is ongoing, and the company is actively reviewing applications. We encourage interested candidates to apply as soon as possible.
Conclusion:
This is a fantastic opportunity to join Zandas Beauty and Fragrance International Industries Ltd., a leading player in the beauty and fragrance industry. As the Secretary/Receptionist, you will play a key role in ensuring the smooth operation of our office while creating a positive impression for visitors and clients. If you are passionate about providing excellent customer service, highly organized, and possess great communication skills, we encourage you to apply!